We all have fluctuating levels of energy throughout the day. Maybe you’re more of a morning person, or maybe you’re more of a night owl. Armed with the proper information, you can maximize your most effective times to work, and rest when you need to. Read on to learn about managing energy.
What affects your energy?
Circadian rhythm: the natural process that regulates your sleep-wake cycle. It repeats every 24 hours in most animals, as well as plants, and even some fungi.
Circadian rhythms aren’t set in stone! If you commit to having a regular bedtime and a regular wake time, your body will become accustomed, and you’ll get better sleep and start the day off right. If you can’t seem to get on track, talk with your doctor about possible sleep disorders.
Ultradian rhythm: subsets of circadian rhythms that occur multiple times a day, lasting usually between 90-120 minutes. Just like circadian rhythms tell your body when it’s time to sleep and time to wake up, ultradian rhythms tell your body when it’s in work mode and when it’s in rest mode.
What do I mean when I say “time management?” Time is impossible to manage! It just keeps on ticking no matter what we do. When I talk about organizing your time, I’m really talking about priorities. You can’t manage time, but you can certainly manage what you DO with your time.
YOU get to choose what you do each day (within reason), and that means you have some decisions to make! But what do you spend your time on?
Finding your Priorities
If you don’t take a moment and take stock of how you spend your time, it’s easy to fall into a routine that includes lots of wasted time. Keep a quick diary of what you do for a normal week (what you REALLY do, not what you think you should do), and at the end of the week look at how you’ve spent your time. Was there anything you wanted to do but couldn’t get to? What could you cut out of next week to give you the space for important activities?
This is a scary question. Is your financial disorganization costing you? Or worse, how much is your financial disorganization costing you? Because if your finances are not in order, I can virtually guarantee it’s costing you something.
Do you struggle to keep your financial paperwork under control? Do you have little piles of receipts all over your office? Or are they shoved in a box to hand over to your accountant at tax time?
There are two secrets to keeping on top of it all so you don’t miss important deductions–and your poor accountant is not pulling their hair out at the end of the year!
Set up a filing system that is easy to use and accessible.
Do a little bit often.
Paper systems
The simplest filing system mirrors your accounting system. The categories you use when entering expenses into your accounting system will be the same you use for your filing. Make a folder for each category of spending you get receipts for. Each week, after you enter your receipts and invoices into your financial tracking system (ledger, spreadsheet, Quickbooks, etc.), simply drop the receipts into the appropriate folder. You will keep track of your spending and your income and know where you stand each month.
Have you ever had a pile of papers that defied being labeled? Or perhaps you’re worried that if you do file that important piece of paper, you’ll never find it again in your cavernous filing system. Yet some people seem to be able to put their hands on any piece of paper they are looking for within seconds. What are their secrets for labeling files?
Create one overall system and stick to it. If you forget what categories you have in your filing system, create an index so you can scan the index to file and find items.
Last week when you set your goals, you made them measurable. (How else can you know if you’ve achieved them or not?) Most goals have several actions that will lead to the successful outcome. We could put it like this:
Action1 + Action2 + Action3 = Result
For instance, perhaps you have a goal for a certain amount of income per month. Let’s take a simple example; a coach wants to make $40,000 per month. In order to do that, let’s say they need 32 clients a month. Their client load has 20 ongoing clients per month, so they need 12 new clients a month, or 3 a week. If their enrollment process (call/seminar/ lead generation) has a conversion rate of 25%, they need to speak to 48 new people a month to get those 12 new clients in a month.
So at this point, there are several possible strategies to meet the goal. Increase the client rate, increase the number of ongoing clients, increase their conversion rate, or increase the number of new people they are speaking to each month. Implementing any of these strategies will help to achieve the goal.
Change Action 1 + Change Action 2 + Change Action 3 = Change in Result
However, attempting to change everything at once will usually end in a worse result. It’s too much to focus on. So choose one strategy to work on at any given time. Determining the strategy that will have the biggest impact will give the coach the key metric to focus on.
In our example, since the coach is currently only speaking to 20 new people a month, they decide to focus on increasing the number of new people they speak to a month. So they track the number of new people they speak to and focus on increasing that number.
Which ever metrics you decide to track, make it easy to record the data and to retrieve reports as you progress towards your goal. If you need suggestions on what metrics are important, or how best to track them, give us a call.
Once you have a vision for your company, giving you a long term view into the future, it’s time to set some goals, milestones and next action steps.
Let’s start by looking at how these all fit together. Think of your vision as the view of Earth from space. You see the whole thing, but without any details. Next, your goals, are like flying in a commercial airplane at 35,000 feet. You see the general lay of the land and still see the horizon, but still not many details. Your milestones are like flying in a two-seater plane at 10,000 feet. You just see the horizon, but most of your sight is filled with the features on the land. Your next action steps are at ground level. You’re very focused on the details, on what’s right in front of you.
So set goals with the vision in mind, set milestones with the goal in mind and set action steps with the milestone in mind.
