7 Tips for Paper File Management

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Effective filing systems, whether they are paper or digital, are critical to a business’ success. Proper records facilitate business transactions and track the success or failure of the business.   Easy access to documents ensures employees can spend their time working on the projects at hand rather than looking for a piece of paper. Estimates of the time that the average employee spends looking for documents range between 2 and 8 hours per week (statistics gathered by the National Association of Professional Organizers) or 100 to 400 hours per year.    We all know time = $, let’s look...

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Paper: Identify the Problem (and solution!)

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Is paper a problem in your life?  Does it end up all over the house?  Are there piles on your desk? Let’s identify the problem and then look at some solutions. First, the problem. Paper comes into your house or your office.  You have other things to attend to right away, so you drop your mail on the nearest horizontal surface on the way to your task. What happens is that over time, piles are distributed everywhere.  There is no semblance of order.  You don’t know what mail is oldest and which is newest.  Time sensitive mail, such as...

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Three tips for organizing your office

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Here are three things that we see holding our clients back all the time and a tip to overcome those hurdles and help you get organized in your office 1. Get your paperwork under control. The number one thing that clients call us for is paper. Paper piles, mail, to-do lists, business cards, ideas for projects, and on and on! To clear a back log, FAR your paperwork and make 3 piles: File, Action, Recycle. File the things you need for reference, or you need to keep for the IRS or some other government department. Get tough with your action pile...

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Back-to-School De-Stress Solutions

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The time to go back to school is nearly on us again. This can be a stressful time, not only for the kids, especially if they are in a new school or changing classes, but also for you, the parents. There are three common struggles that we find parents have to deal with: routine changes, necessary supplies and clothes that must be purchased and, once school starts, an inevitable paper deluge. Our advice is to prepare for what you can and forgive yourself for the rest.  How can you prepare for all the schedule changes? • Find out ahead...

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The Three Most Important Tips to Filing Your Paperwork

Posted by in Paperwork, Productivity, Residential | 0 comments

Have you ever wondered why we get and keep all the paper that we do?  I do all the time. What are we afraid of if we don’t have it? Are we missing out on something? Will something bad happen if we don’t have it? Will you be able to find it again if you file it? There are three things to keep in mind when you need to file your paperwork. If you have piles and piles and you don’t know where anything is, consider these concepts. Tip One: Identify why you need to keep your paperwork organized. ...

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3 Tips on how to Organize Digital Files

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Is the paperless office just a fantasy for you? Do you struggle to find files on your computer like in the “”real”” world? How can you organize your digital files? One of the goals for any organizing project is to make it easy to find things when you need them. Thankfully computers have great search capabilities and by keeping a few tips in mind, it can be a snap to find any file within a few minutes, if not seconds. Tip 1: Use your desktop carefully. Generally speaking you want to keep your desktop clear, just as you would...

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